Email Retention Polices: How to Create Rational Email Retention in Your Organization Email overload is real. Millions of email documents are created every day throughout the enterprise. Management of this mass of data presents tremendous challenges. One challenge is the proper retention of this data mass. Deciding whether to retain email records, if so which records, for how long, in what form, for what business, legal or technical need, can be overwhelming. Seven Don'ts and a Do - Seven Mail Management Tips for Lotus Notes Administrators Many Lotus Notes administrators struggle daily to control the email datastore. It is full of many unnecessary messages, but the necessary ones are of course the most important. ReduceMail Pro Journal ReduceMail Pro Journal helps you manage the journal data by providing a hardware neutral process that offloads your mail server, allowing you to selectively extract, decrypt, and search the Domino journal content. ReduceMail Pro Delete ReduceMail Pro Delete is a mail reduction system for the Lotus Notes administrator. It helps manage excessive email enterprise-wide through a controlled searching and deletion process. ReduceMail Pro Delete removes selected mail and calendar documents from server mail databases to help clean out the backlog of old email. ReduceMail Pro Delete continues to run on the server based on parameters that you supply, preventing old email from building up in the future and helping to enforce your organization's email retention policy. ReduceMail Pro Archive ReduceMail Pro Archive is a mail system for the Lotus Notes administrator that reduces excessive email volume through a centralized archiving and removal process. ReduceMail Pro Attach ReduceMail Pro Attach is a system for the Lotus Notes administrator that helps reduce excessive email storage through a centralized attachment consolidation process. ReduceMail Pro Attach removes duplicate attachments from mail databases across multiple servers. It places them in one or more attachment databases leaving small stubs in the mail databases. Users can access all mail, with consolidated attachments or not, unassisted from within the mailfile.