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What Is ReduceMail Pro Journal
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What Is ReduceMail Pro Journal?
ReduceMail Pro Journal is a state-of-the-art journal management and audit system that enhances native Notes R6, 7, and 8 journal functionality to provide a powerful management and audit tool. It helps extract mail for specific users and groups from the Domino journal and adds it to Journal Extract databases. It then searches those Journal Extracts for specific content. This helps the administrator in monitoring all incoming and outgoing mail regardless of how large the Notes mail journal becomes.
The key to ReduceMail Pro Journal is in its ability to focus the journal and search process. While the native Notes journal system has a copy of every single message (even including I-Spy messages), the journal content that is actually needed for particular searches is often limited to specific users or departments. The Notes journal itself is quite large, unwieldy and encrypted, preventing effective use of this critical data.
ReduceMail Pro Journal extracts the relevant journal content only and the administrator is then free to perform a search on the Journal Extract. The search process is a high-speed keyword search of the full text index, to and from fields, relevant dates, subject lines and attachment names. A dedicated workstation of ordinary hardware is utilized to remove load from the server and provide cost-effective use of hardware resources. ReduceMail Pro Journal makes it possible for you and your compliance team to audit ever larger mail journals in a time efficient manner.
ReduceMail Pro Journal uses the familiar Notes interface. This allows the Notes administration team to utilize this powerful tool without the need to interface with other technologies which require database administrators and other staff.
ReduceMail Pro Journal is installed on a workstation of ordinary hardware which is secured from physical access. On the workstation you can set up a separate copy of ReduceMail Pro Journal for each investigator and allow the investigators to customize the extraction and search processes from server replicas of the ReduceMail Pro Journal system.
For those organizations that have mail that was never journaled, ReduceMail Pro Audit can be utilized to search the pre-journaled mail in mailfiles and server-based Domino archives.
ReduceMail Pro Journal includes the following features:
management of journal content through iterative journal extraction and search processes
decryption to make content visible
search coordination with anti-spam engines
complete full text search capabilities
assistance with responding to legal document search requests such as FOIAs, subpoenas, and legal discovery.
reduction of server space and processor cycles
retrieval of lost messages
no need for a server licenses - the process uses a workstation
removal of duplicate messages sent to multiple recipients at the same time
works with Notes versions R6-R8.5.1
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